WHE Title I

Annual Notification: Parent Right to Know

September 5, 2023

Dear Parent or Guardian:

The educators in Madison County Schools are committed to providing a quality instructional program for your child.  This letter is just one of the ways of keeping you informed of the educational commitment of our schools and our district.

Our district receives federal funds for Title I, Part A programs as a part of the Every Student Succeeds Act (ESSA).  Under ESSA, you have the right to request information regarding the professional qualifications of your child’s teacher(s).  If you request this information, the district will provide you with the following:

1. Whether the teacher has met the state requirements for licensure and certification for the grade levels and subject matters in which the teacher provides instruction; 
2. Whether the teacher is teaching under emergency or other provisional status through which state qualification or licensing criteria have been waived; 
3. The baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field of discipline of the certification or degree; and
4. Whether your child is provided services by paraeducators, and if so, their qualifications.

If you would like to request this information, please contact Gina Hall by phone at 859-624-4500 or by email at regina.hall@madison.kyschools.us.  Please include your child’s name, the name of the school your child attends, the names of your child’s teacher(s) and an address or email address where the information may be sent. Thank you for your interest and involvement in your child’s education.

Sincerely,
Gina Hall
Human Resources Associate Director
 

Printable Version

Annual Notice Parent Right To Know

White Hall Elementary 
Title I School-Family Compact           
Distributed on: September 5, 2023 

School staff, parents/guardians, and students share the responsibility for student learning and success. We will work as a team to ensure every student reaches their full potential. 

 As a Parent/Guardian, I will:

• Promote regular attendance and see that my child arrives at school on time, well-rested, and ready to learn 
• Check my child’s backpack and folder nightly 
• Read items sent home to identify what my child is learning at school, how my child is performing, and how I can best help my child at home 
• Develop a homework routine that allows my child to work without distractions and provide assistance with homework when necessary 
• Engage in regular communication with my child’s teacher 
• Help my child develop a positive attitude toward school and learning 
• Become a partner in my child’s education by participating in parent-teacher conferences and family engagement opportunities offered by White Hall, when possible 

 As a student, I will:

• Come to school everyday with a positive attitude and ready to learn 
• Be an active participant in learning activities and discussions 
• Complete all assignments, including homework 
• Ask for help when needed 
• Follow all school rules 
• Share what I am learning with my family 

 As a teacher, I will:

• Provide high-quality curriculum and instruction that is directly aligned to the content standards 
• Utilize a variety of instructional strategies to meet the needs of all students 
• Provide additional support and interventions to struggling students 
• Provide information regarding what students are learning, how individual students are performing , and how families can assist with learning at home 
• Provide a safe and positive learning environment 
• Maintain regular communication with families
• Maintain a positive attitude and believe that all children can learn 
• Encourage family engagement 

 As the principal, I will:

• Encourage the participants involved to meet and follow the guidelines of the school-family compact

Printable Version

School - Family Compact PDF

White Hall Elementary 
TITLE I FAMILY ENGAGEMENT POLICY
For School Year 2023-2024
Distributed on: September 5, 2023

All students at White Hall Elementary participate in a federally funded school-wide Title I program.  The purpose of Title I is to ensure that all students have access to a high quality education and reach proficiency on grade level academic standards.  

In accordance with the requirements of the Title I Family Engagement Policy, White Hall Elementary will:

1. Hold an annual meeting to inform families about the Title I program and its requirements 
2. Provide families with timely information about the the Title I program through various communication channels
3. Provide families with a description of the curriculum used, the forms of academic assessments used to measure student progress, and the proficiency levels students are expected to meet through informational packets and/or informational meetings at the start of the school year   

• Provide assistance to families in understanding the State’s academic standards
• Provide materials and opportunities for training for families to improve student achievement
• Provide regular information regarding individual student progress and assessment data with opportunities for consultation 

Encourage family engagement 
Parent/guardian  meetings, including parent teacher conferences, will be held at different times during the day to accommodate various schedules 
Title I funds may be utilized to pay for expenses associated with family engagement activities in an effort to eliminate barriers for participation in school-related meetings and training sessions
Partner with the Family Resource Center and the Migrant Program to ensure families are made aware of the resources, such as agencies, materials, and services available to them 
Involve families in the planning, review, and improvement of the Schoolwide Title I Program and the Family Engagement Policy 
Families will be invited to provide feedback and offer suggestions through various surveys occurring throughout the school year 
Families will be invited to serve as a parent/guardian representative on White Hall’s  Title I Advisory Team
Provide additional opportunities to meet and offer suggestions, if requested by a parent/guardian 
Distribute the school-family compact that is jointly developed with families and outlines how families, the entire school staff, and students will share in the responsibility for improved student achievement
Review the Title I Family Engagement Policy annually and make revisions as needed
 

Printable Version

WHE Title I Family Engagement Policy PDF

Title I - Parent and Family Engagement Policy

This Policy and the plan to implement it have been developed jointly and in agreement with, and will be distributed to, parents and family members of students participating in the Title I program. Parents and family shall be notified of the policy in an understandable and uniform format and, to the extent practicable, provided in a language that recipients can understand. This Policy shall be made available to the local community and updated periodically to meet the changing needs of parents and family, and the school.

Expectations for Parent and Family Engagement
Contingent on confirmation of resources and other necessary information being provided by state and federal authorities, it is the intent of the Board that parents and family of participating students shall be provided with flexible opportunities for organized, on-going, and timely participation in the planning, review, and improvement of the Title I program, including opportunities to suggest modifications, based on changing needs of parents, family and the school.

All comments indicating parent and family dissatisfaction with the Title I plan shall be collected and submitted along with the plan to the Department of Education.

The Title I program shall be designed to assist students to acquire the capacities and achieve the goals established by law, as well as the goals and standards established by the Board. Consistent with law and policy covering student records confidentiality, these goals and standards shall be shared with parents and family in a manner that will give them: (1) timely information about programs; (2) a description and explanation of the school's curriculum, the forms of academic assessment used to measure student progress, the achievement levels in the challenging state academic standards; the achievement level of their child on the challenging state academic standards assessments; and (3) if requested, opportunities for regular meetings to formulate suggestions and to participate in decisions relating to the education of their children.

Support for Program

If the District's Title I allocation is $500,000 or more, the District shall reserve not less than one percent (1%) of its allocation for the purpose of promoting parent and family engagement and shall distribute to Title I schools not less than ninety percent (90%) of the reserved funds with priority given to high-need schools. Parents and family of participating students shall be provided the opportunity to help decide how this portion of the Title I funds will be allotted for parent and family engagement activities.

The District will provide coordination, technical assistance, and other support necessary to assist schools in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance. These measures may include, but shall not be limited to, the following:

1. Designation of resources to assist in communicating with parents and family, transporting them to meeting sites and/or implementing home visits, providing child-care for meetings, encouraging them to use available parent and family resource centers, and working with them to improve parenting skills, particularly those that will assist them in working with their child to improve his/her educational achievements. Resources may include individuals, agencies, materials, and services.
2. Sharing options for coordinating and integrating Title I program strategies with services of other community programs, businesses, and agencies.
3. Identification of ways in which parents and family can be engaged in staff training activities to demonstrate the value of parent and family engagement and various techniques designed to successfully engage parents and family as equal partners in their child's education.
4. Making a good faith effort to convene an annual meeting at a convenient time to which all parents and family of participating children shall be invited and encouraged to attend for informing them of their school's participation in and requirements for Title I programs and of their rights to be involved.
5. Designing and conducting an effective annual evaluation process whereby parents can share their ideas about the content and effectiveness of this Policy in improving the academic quality of schools receiving Title I funds, and the plan designed to implement it. The process shall focus on the following questions: Does this Policy increase parent participation? What barriers to parent participation still exist, and how can they be reduced or removed? The findings produced by the annual evaluation shall be utilized to design strategies for school improvement and for revising this Policy, if necessary.
6. In the design of activities and materials for parents, particular attention shall be given to reaching and involving those who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background.

School Policy
Each school shall submit to the Superintendent and Board, for review and comment, its Title I school parent and family engagement policy, which must meet all legal requirements, including a school-parent compact developed in keeping with legal requirements. This Policy shall be developed jointly with, and distributed by the school to, parents of participating students.

Printable Version

District Parent Family Engagement Policy

Notification of Testing Transparency    

September 5, 2023

Dear Parent or Guardian:

Sections 1112(e)(2)(A)-(B) of the Every Student Succeeds Act (ESSA) requires the following regarding testing transparency.

(2) TESTING TRANSPARENCY.—

(A) IN GENERAL. – At the beginning of each school year, a local educational agency that receives funds under this part shall notify the parents of each student attending any school receiving funds under this part that the parents may request, and the local educational agency will provide the parents on request (and in a timely manner), information regarding any State or local educational agency policy regarding student participation in any assessments mandated  by section 1111(b)(2) and by the State or local educational agency, which shall include a policy, procedure, or parental right to opt the child out of such assessment, where applicable.

(B) ADDITIONAL INFORMATION. – Subject to subparagraph (C), each local educational agency that receives funds under this part shall make widely available through public means (including by posting in a clear and easily accessible manner on the local educational agency’s website and, where practicable, on the website of each school served by the local educational agency) for each grade served by the local educational agency, information on each assessment required by the State to comply with section 1111, other assessments required by the State, and where such information is available and feasible to report, assessments required districtwide by the local educational agency, including—

(i) the subject matter assessed;
(ii) the purpose for which the assessment is designed and used;
(iii) the source of the requirement for the assessment; and
(iv) where such information is available—(I) the amount of time students will spend taking the assessment, and the schedule for the assessment; and (II) the time and format for disseminating results.

Information about these requirements can be found on the Kentucky Department of Education’s Assessments webpage (https://education.ky.gov/AA/Assessments/Pages/default.aspx). For further questions or to obtain a hard copy of this material please direct your inquiry to Steve Case, District Assessment Coordinator (steve.case@madison.kyschools.us).  
 

Printable Version

Notification of Testing Transparency PDF